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    Microsoft OneNote

    I like to avoid paper whenever I can. Why? Because it is heavy to carry around, it is time consuming to make backups, and most importantly I am always misplacing it. Certainly paper has its place (bills, financial records, mileage logs, etc) but Microsoft OneNote lets me put notes into electronic form.

    Microsoft OneNote is a very simple and straightforward application. It will remind you of a WordProcessor, except it doesn’t have all of the formatting features a WordProcessor provides. The function of OneNote is to capture and organize information — not to make it look its best.

    Typing is how I get most of my notes into OneNote. I type faster than I write so this works best for me. OneNote has easy to use outlining features and allows you to annotate basic shapes easily. You can also easily cut/paste from other applications. The only significant missing feature is the lack of a “Paste Unformatted Text” command. If you want to remove formatting from text, you have to paste first into something like notepad.exe and then cut/paste into OneNote.

    Other than organizing your notes, the most powerful feature is search. When you type text into the search box, OneNote instantly searches an index of all of your notes and highlights the pages and result instances. This is great for typing in little nuggets of information like names to recall their context.

    Perhaps one of the fanciest features is OneNote’s compatibility with Tablet PCs. I used HP’s TC4400 for about a year with OneNote. OneNote can recognize and convert handwritten notes into text, or simply do the text conversion in the background for search purposes. Frankly I didn’t use the handwriting features much since I write so slowly, but it was very useful to use the Tablet stylus to draw shapes and diagrams.

    During in-person meetings, paper is king for notes. Using a laptop/tablet for note taking tends to be distracting to other participants. I have discovered that taking notes on a legal pad, and then scanning them into OneNote works for me. The OCR features don’t work on scanned notes, but at least they stay in your virtual “notebook.”

    One other handy feature of OneNote is its built in screen clipping capability. A hotkey will activate the clipping feature where you can then draw a square on any portion of your screen. The image is then either added to a new “note” or simply put into your Windows clipboard for later pasting into an application.

    Microsoft OneNote is a part of the MS Office suite. It is also available seperately.


    2 responses to “Microsoft OneNote”

    1. ted says:

      Hi. I was just searching for a solution to this myself when I came across this website. I found the solution here:

      after you paste something there is a little icon that appears in the bottom left side that allows you to remove the formatting and just keep the text.

      Hope that helps.


    2. Brendan Moon says:


      Thanks so much for the tip!

      – Brendan